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Job Post Details

OFFICE COORDINATOR (F/M/X) - job post

Mercedes-Benz.io GmbH
Braga
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Localização

Braga

Descrição Completa da Oferta

HEY THERE!

We are Mercedes-Benz.io. Our mission is to ignite and build the digital solutions for Mercedes-Benz by forming a tribe of digital enthusiasts that drive Mercedes-Benz digital future.

We don’t care about your shoes, as long as you are wearing the right attitude. At Mercedes-Benz.io we walk the talk and make things happen. We do not digitize for the sake of being digital but for a better tomorrow for our customers. That’s not our job; it’s our passion. Therefore, we love to reflect and challenge everything – the status quo, Mercedes-Benz, and ourselves. We share the same beliefs and stand up for each other and this is why we hire unique people to join our Tribe of digital enthusiasts.
As an Office Coordinator, you will be a key member of our global General Office Partner team and lead workplace experience for our Portugal-based employees. You will be working closely with multiple teams, locally and globally, and be the point person for anything Braga office related. You will contribute to nurturing our culture of inclusiveness and be at the center of the Portugal-based employees' experience.

IN THIS ROLE YOU WILL
    Be the point person for anything Braga workplace experience-related
    Oversee the workplace experience budget by ensuring accurate and timely updates, continuously evaluating spending, and monitoring trends
    Manage all office supply inventory and restocking
    Liaise with building maintenance and cleaning services, evaluate performance quality, and arrange repairs and projects as necessary
    Welcome office visitors and handle incoming and outgoing mail and deliveries
    Manage contract and price negotiations with office vendors and service providers together with Purchasing and Legal teams
    Ensure smooth new hire onboarding, inclusive of managing the initial desk, equipment, and access card setup as well as running the first day Braga offices onboarding session
    Document and keep up to date on any workplace experience-related processes or projects
    Collaborate with our IT team on all office equipment and security-related items
    Partner with our global general office partner and communications team to organize events and activities
    Plan and carry out office+virtual experience events such as happy hours, breakfasts and various celebrations
    Editing Policy & guidelines, proofing, formatting, and communication
    Ensuring that safety regulations are planned, respected and implemented throughout all facilities.
    Checking and taking care of overall office condition with focus on cleanliness and functionality
    Assure Travel Management flow

TO SUCCEED YOU NEED
    3+ years of office-related work experience, preferably in a tech startup
    Strong spoken and writing skills in English, Full conversational fluency in Portuguese
    Strong communication skills
    Attention to detail, strong problem-solving, collaboration, and organizational skills
    Can-do and no-task-is-too-small attitude
    A passion for taking the initiative and follow through to get things done
    Excellent verbal, written, and interpersonal communication skills
    Outstanding time management skills, ability to multi-task and prioritize work
    Experience organizing onsite or offsite events
    Being a people’s person

YOU WILL BE HAPPY WITH
    No top-down hierarchy. We trust in your self-organization
    Colleagues that are as smart, supportive, hardworking, and driven as you are
    An amazing open-minded and informal culture with the backup of a giant company like Mercedes-Benz
    MacBook Pro or Dell – your choice!, monitor and noise-cancelling headphones
    Internal mentorship program
    Flexible working hours
    Feel good actions
    Brand Connection Perks
    And much more cool stuff …

THIS IS WHAT OUR PROCESS LOOKS LIKE
Screening call with our recruiter to get to know your motivation & experience
Interview with the team
Final Interview
Offer

WHAT YOU'LL NEED TO KNOW ABOUT US
Mercedes-Benz.io develops software and technology for the digital platforms of Mercedes-Benz. Our main products are the Mercedes-Benz Website worldwide, the e-commerce platform, digital services and aftersales solutions.
We have a fantastic team with people from all over the world. We encourage frequent collaboration and pairing across disciplines. English is the main working language.
Mercedes-Benz.io is an equal opportunities employer. We believe that diverse experiences and a broad collective perspective lead to a better company culture and better products.
Interested in engaging with a continuously evolving company to work hard, play hard and party hard? If so, please send your resumé (in English and PDF).
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